Do you know that you can handle the planning of those big events without hiring an event planner??? Event planning is actually a tedious job but the joy you get when the event unfolds successfully covers for the sweat. It's just like the feeling of a mother, when she hears the cry of her baby after a hard labour. Event planning is fun and opens you up to useful information and memories that would last like forever.
TIPS FOR ORGANISING A SUCCESSFUL EVENT
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DEVELOP THE AIM AND PURPOSE OF THE EVENT
This is the first thing to do when you have an event. Developing the aim and purpose of your event keeps you in track to prevent drifting away from the goal you wish to achieve and this gives you a format to follow.
ANSWER THE "W" QUESTIONS"
Who are your audience?
What is their preference?
What is their age group?
What is their sex?
Which location will be convenient for them?
What picture do you intend relaying to them?
DRAFT OUT THE TASKS INVOLVED
Make a list of all the things you have to do and needs to be met. Go online and look out for necessities in planning an event. Think about events you have attended and note the things that was put in place, ask friends questions on how they planned their past events.
FORM A COMMITTEE
With all the above done,you now have a broad knowledge on what it takes to plan an event and duties to be done. Gather a committee of trustworthy and reliable people, the committee should be made up of Creativity Team:- To handle contents, audio, video, photography,decoration and site view Logistics Team:- To oversee the event from the beginning to the end Treasury Team:- To hold money and make account for expenses made and to be made. Welfare Team:- To handle the convenience of the people Sponsorship committee:- To raise money if need be. PR Team ~ To pass informations and promote the event. Volunteer Team :- A spare hand for other teams Menu Team:- To construct the menu/program and ensure that its followed. Security Team:- To ensure safety during the event. Guest Team:- To handle the invitations, VIP and seating position of guests.HAVE PLAN B FOR EVERYTHING
To avoid being stranded or disappointed, get plan B for everything, a back up generator, back up speaker, every back up you can get should be kept handy.
CARRY OUT A DAILY CHECK ON PROGRESS
Never assume things, keep contact with the various committees for feedback and run a daily check by yourself. Do not make unnecessary procrastinations.
STAY WOKE
Carry out a final check 24 hours to the event,make calls, send text and emails, do everything necessary and send reminder to people that have duties during the event. Plan your dressing and make all preparation before going to bed.
THANKS FOR READING
compiled by @jeaniepearl for @euroation
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