Bold
My name is Benedict, I am the store manager as at 2021. This was believed to have been carried out by the store keeper and some accomplice in aiding his motive.
Before the incident, we have a systematic approach in our day to day sales requiring us to receive stocks (mobiles) into the retail store unit for sales. This responsibility was of the store keeper, to purchase stock from the Main warehouse into a retail unit using a software tool through a purchase invoice containing items purchased with respect to units, value and brands. Once this is done. There is a confirmation of items available on the system software for sell out. Which is thus matched for physical and system wise. That is, what you have on the system software is same with what we have physically. Before the incidents occurred, a weekly stock count is carried out by me, to confirm if what is available physically is in conformity with what is available on the system software. In this occasion, this was almost confirmed and intact. Believing that all is fine.
On August 9th 2021, a general stock count was carried out by a team from the finance department, which I believe is done monthly or quarterly depending on the nature of the job or requirements. Upon this count, there were some differences noticed and some items not balancing. I was also asked to confirm some ledgers for March 2021 with what we have in our system, during the stock count, we observed some items are not the same with the value in the system which was escalated to the finance team and further discoveries were made by them.
Reconciliation continues until when it was discovered that there have been months of padding and pilfering of invoices. Before now the store keeper inputs stocks he received from the warehouse, but thus, he rather inputs random figures to match his pilfering so that once a physical and system balancing is carried out, it appears complete and balanced. Upon further investigation after the matter was reported to the police it was discovered that he had an illegal login account or access that permitted him to edit, modify and make changes or adjustments on the system software. Under no circumstances does any manager/staff have access to this, whereby we are required to seek support from the finance team to make adjustments or corrections on the system software.
It was upon this discovery that the finance unit discovered the values of theft was to a tune of three million naira plus. Further events and information as to the way forward lies in the hands of the auditor and the senior management.
After giving all this report I was still detain to give explain about some things which I know nothing about anyway presently I'm no at home working to have more pob but I don't want to spent it on any issue I knew nothing about