Today, everyone wants their data secure and in a well-organized manner, so that it can be easily retrieved if needed in future. As we all know, MS Outlook is one of the most popular email client application that is hugely utilized by the users and organizations for exchange of information via emails. It stores the files in PST or OST format. Bt due to some resins the PST files need to be converted into MSG format. In this blog, I will disciss about PST and MSG file, reasons of PST to MSG conversion in a proper manner.
What is a PST file?
PST (or Personal Storage Table) is an MS Outlook file format that includes emails, contacts, calendars, tasks, journals, tasks, and appointments. The PST files format is utilized for IMAP, POP3, and web-based mail accounts and it is neither generated by MS Outlook nor Exchange Server, the purpose of PST format is to store the MS Outlook items. Since PST files are stored on the user's system, therefore they can be archived or moved to free up the memory space from the mail server.
What is a MSG file?
MSG is a file format used by Microsoft Exchange as well as MS Outlook to save single Outlook item into the file system. MSG file contains plain ASCII text for the header, main body, hyperlinks, and attachments. The plus point of MSG files is that it can be exported for storage and archiving purposes. MSG files permit user to download emails through the POP3 client to see an email with their relevant attributes even when they are not associated with the internet.
Why do We Need to Convert PST to MSG File Formats?
Sometimes, due to some necessities or requirements, it becomes essential to export PST to MSG files format to make users work easy to execute. Following are some genuine reasons to Convert PST to MSG files formats:
- Manageable: After PST to MSG conversion, it is very easy to manage the saved email messages of Microsoft Outlook in various aspects.
- Easy Data Access: The MS Outlook data access becomes easier in MSG file format.
- File Storage: It helps to save multiple MSG files into the system hard disk.
- Reduces Data Corruption Issue: Once the PST to MSG conversion is done, then the chances of corruption in format reduces.
- Forensic Email Archiving: Additionally, export Outlook PST to MSG helps in forensics email archiving of MS Outlook Email messages and guarantees complete data integrity and perfectness.
If you desire to export the PST file into MSG format, then you can try the easy manual method for quick migration of the PST to MSG format without any issue or error with complete accuracy.
Manual Method to Export PST to MSG File Formats:
Step 1: Create a new folder (e.g. MSG test) on your computer desktop screen.
Step 2: Open MS Outlook Application.
Step 3: Open Inbox folder -> Choose a single Email message -> and then drag and drop that email from MS Outlook to the newly folder on your desktop.
Step 4: Repeat the above step until you required many emails get saved in a single folder.
Step 5: Now right click on the newly created folder (MSG test) -> Choose the “Compressed(Zipped) folder”.
Step 6: Now, it's time to compose a new mail and share the Zipped folder that has MSG files as an attachment. Note: This manual method is easy to apply to convert PST to MSG format. But, you can't convert multiple PST files into MSG format at a time. It consumes lots of time to complete the process and sometimes affects the email integrity that results in email data corruption.
Alternative method: In this blog, I shared the information about the manual methods to export PST to MSG files with the help of steps as well as screen images for easy to apply. But sometimes, due to some issues, the manual method becomes unsuccessful. In that case, you can opt a third-party tool as an alternative option to convert multiple PST to MSG files quickly at a time without any data loss. You can try PST to MSG converter for the batch conversion in a very user-friendly way. PST to MSG tool is completely safe and secure for you vital emails and can be easily accessed by any novice user without any expert assistance.