Created using Meta AI
In every aspect of human life, organization is of utmost importance. Infact personally, I think the act of organization should be taught as a subject or course of its own at every level of education. The fact that being able to properly organize ones space or activities makes a person more productive and efficient cannot be over emphasized.
Over the years i've always strived to inculcate the act of organization into every aspect of my life. I wouldn't say I have perfected it because some times I flop at it but I can say that I have gotten better than I used to be previously.
Created using Meta AI
I'm someone that developing a system or structure helps me stay on track, and also helps me avoid unnecessary distractions. Once i'm able to successfully develop that structure I implore it as a daily routine and it helps me achieve my goals and increases my productivity.
Here on this digital space, building this structure has been of immense help. Knowing the kind of person that I am, i'm one that is easily swayed by unnecessary activities and I also have a not-so long attention span, so having this structure to guide my daily activity here on the digital space became a necessity and i'm glad I was able to develop one that has proven to be effective in time past.
Emails
Previously, once an email notification pops up on either my phone or computer screen I immediately abandon what I was doing and head to my mailbox to read it, but not anymore. Presently, I set specific times of the day which may be 3-4 times daily to check my mailbox, respond to any mail that needs to be responded to, delete or archive unimportant mails and just clean my inbox in general. My joy 😁 knew no bounds when I discovered an email automation tool known as "Sanebox" which helps me schedule mails to be sent out and also filters unimportant or spam mails into a folder it terms as "Sanelater". It reminds me of important mails I need to attend to and generally declutters my inbox. This tool has been of immense help to me and has helped me manage and organize my email properly.
Notifications
Most times when I want to focus on the work I have at hand I put my phone on do-not-disturb (DND). This has helped me avoid distraction from unnecessary notifications that just keeps popping up. When one of my close friend discovered I always put my phone on DND when working with it she introduced me to this Google tool known as "Google Smart Notifications". This is one of the best things that has happened to me in recent times as this tool uses AI to prioritize notifications, from the most important to the least important, arranges similar notifications into bundles or groups and generally manages notifications on my android device. The way i've been telling people about this tool you would think that Google paid me to advertise their product for them 😀. All in all I am grateful that I now have this tool to help me organize my notifications while I focus on more important things.
Social Media
Like many other things in my life, social media is one of my biggest distractions. I easily get carried away once I log into my different social media apps. It usually seems as if once i'm on social media nothing at all makes sense or have meaning, aside from what I'm doing on Social media. The way I would go from WhatsApp to Twitter from there to Tiktok, and finally to Facebook, you would think that I'm getting paid for visiting each of these social media apps. I noticed that my excessive usage of it, was slowing down the pace at which I complete tasks assigned to me, which had negative impact on my productivity, so I had to call my self to order. I resolved to setting up a Social Media Schedule, which regulates my social media check-in and check-out time. I set specific times of the day when I log into these apps and also set designated times when I log out and this has helped to limit the time I spend there and it has helped me immensely.
Calender
I would say that Google Calender has been a lifesaver ever since I discovered and started using it. The way it helps me plan and manage my time is so nice. Once I have any important meeting, events, appointments or anything at all that I need to attend either physically or virtually, I enter it into my google Calender and it reminds me constantly about it.
Files
Google drive has been helping me save my files and documents since time immemorial. The fact that it provides a cloud storage where one can safely store files and being able to access them on any device is amazing. It is my go-to app when I want to retrieve any of my files, because I definitely know I would find what i'm looking for there.
So here is a glimpse into how I try to stay organized here on this digital space, although sometimes I tend to fall out of line but having these structures helps me to get back on track. I would really love to read from others how they tend to manage and organize their digital space, I know I would be able to learn one or two hacks.
I hope everyone who reads this enjoys it. Till you hear from me again, do have a lovely week.
Xoxo
Federicah ❤
All images are mine except the first two images which were created using Meta AI