Finding the best way to respond faster to requests for proposal (RFPs) is one of the biggest challenges a bid manager faces. Don’t get discouraged though, we are here to help.
We’ve talked about 5 tips to respond faster to RFPs on the blog if you want to read more on the topic.
" According to a study from the International Data Corporation, most employees spend around 2.5 hours per day – which translates to roughly 30% of their full workday – just looking for the information they need to complete their tasks. "
Let that sink in for a minute.
So what is the solution for such an important issue? An RFP content library.
A request for proposal content library gathers essential information everybody from your company needs, no matter the level. It helps everyone to work more efficiently and save important amounts of time. Not to mention it empowers users to organize and search for the content they need.
There’s also a downside: It can be a bit difficult to take care of such a large amount of information.
Let’s talk about how you can manage your RFP content library efficiently and get the most out of it.
How To Manage Your RFP Content Library
1. Using tags when organizing your library
Having heaps of content is good, but what happens when you need a specific piece of information? That’s right, it will be a bit difficult to find it. Unless you keep everything organized, with tags.
Most knowledge management solutions feature complete tagging systems, so you can rely on them each time you need to find the right answers to some of the most commonly asked questions regarding proposals.
The idea is simple. We’re talking about keywords and phrases which can be associated with RFP content. And whenever you need something related to those tags, you just search for them in your knowledge base and you will see everything that’s been tagged with what you need.
2. Make sure your library is re-usable
Not only do you need to keep it up to date all the time, but you also need to check your request for proposal content library periodically to see if everything in there is reusable.